Learn how to join a Microsoft teams meeting by clicking on the following options:

If you would like help getting set up with Microsoft Teams, contact us.

How To Join a Microsoft Teams Meeting

Learn how to join a Microsoft teams meeting by watching this video or continue scrolling for detailed instructions

How to Join a Microsoft Teams Meeting from The MS Teams App

Step 1: Open your MS Teams calendar.

Open up your MS Teams app and select the “Calendar” option that appears on the left side of your screen. Your calendar will display on the right. Look for the meeting that you want to join.

Step 2: Click “Join”.

Click on the “Join” button for the meeting that you want to join. You can join a meeting before it starts and you can join one that is already in progress.

how to join a microsoft teams meeting

Click the “Join” button in your calendar – Image source: Microsoft Teams Video

Step 3: Turn on Your Camera

A screen will display showing you different options for adjusting your settings. By default your camera is turned off. Click on the button in the bottom left to turn your camera on. You will see what your video looks like in the small screen above this video.

Turn on your camera – Image source: Microsoft Teams Video

Step 4: Adjust Your Settings

You can make adjustments to how your video looks by selecting a custom background. Do this by clicking on “background filters” and then selecting from one of the options that appear on the right. You can also choose to blur your background.

In addition, you can adjust your audio settings in this box.

custom backgrounds

You can add custom backgrounds – Image source: Microsoft Teams Video

Step 5: Join the Meeting

Click on the purple “Join Now” button on the bottom right to join your meeting.

join the meeting

Join your meeting – Image source: Microsoft Teams Video

How to Join a Microsoft Teams Meeting without the MS Teams App

Even if you don’t have the Microsoft Teams app, you can still join a meeting.

Step 1: Find your email invite.

Go to your email program and find the invitation that you were sent for the meeting you want to join. Open the email and click on “Click here to join the meeting”.

join with email

You can join through your email invitation – Image source: Microsoft Teams Video

Step 2: Choose an option.

You will be given 3 options for joining the meeting.

Download the Windows app: You can download the MS Teams app and then follow the steps above to join the meeting.

Open your Teams app: If you already have the MS Teams app, you can open it here and then follow the steps above to join the meeting.

Continue on this browser: If you don’t want to download the app, you can join the meeting from your browser. Click this option and continue with the following steps.

3 choices

Choose the option you want – Image source: Microsoft Teams Video

Step 3: Type your name and choose your settings

Type your name in the text box next to the “Join now” button. Choose the audio and video settings that you want.

Step 4: Join the meeting

Click on the purple “Join now” button to join the meeting. Depending on the way that the meeting was set up, you may have to wait in a “lobby” until someone from the meeting lets you in.

Type your name and choose your settings – Image source: Microsoft Teams Video

How to Join a Microsoft Teams Meeting from Your Phone

You can also join a Microsoft Teams Meeting using your phone.

Step 1: Find your email invite.

Go to your email program and find the invitation that you were sent for the meeting you want to join. Open the email.

Step 2: Call into the meeting.

The email will contain the information that you need to call into the meeting. It will show you the phone number to use and will give you the Phone Conference ID number. This method will only give you audio and not video.

If you already have the MS Teams app and you would like to call into the meeting, you can do so by going to the Calendar in your app, clicking on the meeting you want to join and using the phone number listed in the meeting details.

You can call into the meeting – Image source: Microsoft Teams Video

FAQ about How to Join a Microsoft Teams Meeting

If you don’t have a Microsoft 365 account and you don’t use a business or school account then you can use a free version of MS Teams. If you are using the free version of MS Teams, here are all of the great features you can access:

Unlimited Meetings: You can schedule an unlimited number of meetings and for a limited time meet for up to 24 hours.

Up to 10GB of Cloud Storage: You will receive access to 10GB of shared and 2GB of personal cloud storage for free.

Collaboration & Control: You can collaborate with your clients and external partners while still maintaining control over your company data.

Secure Data: Microsoft Teams’ data encryption will keep your information secure whether you are at your facility or on the move.

Host up to 100 Participants: You will get an unlimited number of free video calls, audio calls, or virtual meetings to help you stay connected.

Unlimited Chat: You can have as many text or video chats and channel conversations that you need.

Large and Small Teams: You can communicate and collaborate with up to 500,000 internal and external users including people outside of your organization.

Diverse Markets: You can use Windows, Mac, iOS, and Android. MS Teams is also available in 53 languages and 181 markets.

Yes. Companies such as Network Telecom supports the Voice (phone connection) on Microsoft Teams, allowing you to make calls from your Teams app using your existing phone system. Contact us today to learn more and to get started.

No. You can join a MS Teams meeting even if you don’t have an account and you can use any device. Follow the steps above to learn how.

Yes. There is a free download for Mac users.

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