In order to use Microsoft Office 365 Teams, you first need to set up a “Team” in your Microsoft Teams app. Learn how to do this.

Microsoft Office 365 Teams, usually referred to as Microsoft Teams, is a great collaboration app that is part of the Microsoft 365/Office 365 suite. Learn more about both Microsoft Teams and Office 365.

Microsoft Teams and Office 365 are designed to work together. Learn more.

Microsoft Teams is perfect for a wide range of business types and sizes. Learn more.

Microsoft Office 365 Teams is a great collaboration app – Photo by Israel Andrade on Unsplash

How to Use Microsoft Office 265 Teams:

If your business already uses Microsoft 365 (Office 365), then Microsoft Teams is part of that suite. If you don’t have a Microsoft 365 account, then you can use a free version of MS Teams with limited features.

Step 1: Set up a “team”

The first thing you want to do is set up a “team” in your MS Teams app. A team is simply a group of employees within your organization that works together such as your marketing department or your sales staff.

Step 2: Add members to your team

Next, you need to add members to your team. Your team can be as large or as small as you need it to be and can either be your whole staff or sub-groups that need to collaborate.

The following video will show you how to set up a team and add your team members.

Learn how to set up a team and add members

Step 3: Start using channels

Channels are where all your work will get done. Each team is divided into individual “channels” that have a clearer focus such as a project that you are working on or a specific topic.

Channels are group chat rooms that are perfect for immediate and faster-paced conversation, making them superior to email. If you need an answer right away, use a channel. You can have both private or standard channels.

You use private channels for more sensitive or confidential conversations and standard channels if you want anyone in your workspace to see what you have written and to be able to access the files that you share in that channel.

Each channel will contain tabs for your shared files and apps where you can work without having to switch your screens.

The following video will explain further the difference between channels and teams and show you how they work.

Learn more about channels in Office 365 Teams

Step 4: Become familiar with your sidebar

The sidebar on the left of your MS Teams desktop app contains shortcuts to all of the elements of Teams that you use most often. You’ll also find links to Chat, Calls, Teams and Files apps as well as an Activity News Feed.

In addition, you can click on a shortcut to the Teams app store where you can find third-party software that is approved by Microsoft that you can add to your sidebar.

Step 5: Integrate Your Office Phone to Microsoft Teams

One of the greatest advantages of MS Teams is that you can have it integrated into your current office phone system. Your calls can be directly routed to an existing telecom provider, such as Network Telecom, so you can take advantage of great audio call functionality such as cloud voicemail, call queues, and audio conferencing.

Microsoft Office 365 Teams can be integrated with your current phone system

Microsoft Teams & Office 365 – What Are They

Office 365 (Microsoft 365)

Microsoft has recently changed the name of their Office 365 suite to Microsoft 365. Microsoft 365 includes all of the features that the Office 365 had, such as: Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, and more.

In addition, it includes innovative Office apps, intelligent cloud services, Windows 10 technical support, and world-class security. One of the great apps that you get with Microsoft 365 is Microsoft Teams.

Microsoft Teams

Microsoft Teams is a relatively new app that is part of your Office 365 suite of programs, but it is one of Microsoft’s fastest growing products with 44 million people using it. Microsoft Teams is a great collaboration app that will help your team hold conversations and stay organized all in one place.

It is designed to help increase worker productivity by providing you with a unified suite of tools. It’s like an open office space that connects workers with their apps and with each other, all in one place.

Microsoft Teams can help increase your team’s productivity – Photo by Marvin Meyer on Unsplash

How Teams and Microsoft 365 Work Together

MS Teams also allows users to work simultaneously together on documents within the app and connects you to the entire range of Microsoft 365 tools. This is a huge advantage over its competitors.

Co-Edit:

You can co-edit files such as Excel, PowerPoint, Word, and other file types in real-time with your colleagues. These files are stored in “OneDrive.”

Easy Scheduling:

In addition, Teams grants you access to other members’ Outlook calendars so you can easily see their schedules and more effectively set up meeting times.

Together mode:

This new feature of Microsoft Teams gives you a virtual environment that is more natural to look at instead of the standard “grid” or “Brady Bunch” layout. The new look shows participants in a virtual conference room scene instead of squares and it also filters out unwanted background noises.

Learn more about MS Teams Together mode from this video.

Discover how the “Together” mode works

Who Can Benefit from Using Microsoft Teams

Microsoft Teams is great for small, medium and large businesses of all types. It’s a great choice for anyone who needs to work with others on files such as:

• Freelancers
• Publishers
• Educators
• Trainers
• Remote workers
• Production companies
• Marketers and more!

It works especially well if your business uses Office 365.

In addition, Microsoft now has a personal version of Teams that allows you to connect with your family and friends outside of your office. It includes new features for your personal life and is available for both mobile (both Android and iOS) and desktop use. The following video will show you how to get and use Microsoft Teams for your personal use.

You can use MS Teams for both work and personal use

Network Telecom Can Help Your Business Get Started with Microsoft Office 365 Teams

If you want to start using Microsoft Teams for your business, contact Network Telecom. Network Telecom has lots of experience working with Microsoft Teams and they can integrate MS Teams into your office phone systems for you. If you would like to learn more, talk to one of our communication specialists today.

Choose Network Telecom for All of Your Business Phone Needs

Whatever your business telecommunications needs are, Network Telecom can help. We have been selling, installing, and servicing every type of phone system for over 40 years.

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